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What is IFC Fleet Outsourcing?
IFC Fleet Outsourcing covers all of the following areas:
Policy & Procedure
- Agree Policy & Procedures
- Fleet Safety & Duty of Care Statement
- Allocation, Use & Disposal of Company Vehicles
- Driver Safety & Training
- Regular client review meetings
- Frequent driving licence checks
Procurement
- IFC tender the client's procurement needs
- Evaluate and advise current procurement policies
- Unbiased competitive procurement
- Sarbanes Oxley (SOX) accredited ensuring complete transparency
- Consistent terms & conditions across all suppliers
- Consistently competitive rates
- Enhanced terms and support
- Manage incumbent supplier
Accounting
- All processes are tailor made to client's requirements
- Designed to integrate into client's existing accounting systems
- One monthly consolidated invoice for all expenditure bespoken to the client's requirements
- Full supplier invoice management
- All invoices collated scanned and stored on client's behalf
- Cost centre management
Administration
- Co-ordination of new car delivery/collection of old car
- Issue of RFL & MOT reminders to drivers
- Processing of parking, speeding & congestion charge fines
- Issue of overseas travel documents to drivers
- Contract amendments
- Management of vehicle transfers
- Secured storage for spare vehicles
Online Reporting
- 24hr access to key fleet data 365 days a year
- Reports bespoken to individual client's requirements
- Up-to-date current fleet details
- P11D & P46 reporting
- Mileage projection report
- Pool/spare vehicles tracker
- Vehicle disposal report
- Current vehicle orders report
- Drill down into specific vehicles for extra detailed analysis
- All reports can be exported into MS Excel for the client's convenience
- Driver information area, allowing clients to review all driver data stored by IFC
- Digital images of accidents
Incident Management
- All claim forms are processed by IFC ensuring one point of contact for drivers
- Recovery of mechnical or accident related incidents
- Total insurance management with digital images available online including uninsured loss recovery
- MID information automatically completed on client's behalf
Maintenance Management
- One point of contact 24hrs 365 days a year
- Online booking of services or repairs and confirmation via electronic media inc. text messaging
- Full rental vehicle requirements
- Vehicle logistics and secure storage of vehicles
- Fully compliant with SOX
- Mileage monitoring including contract mileage amendments
Whilst covering a broad range of activities, each element eventually comes back to the specialist field of company cars and their impact upon a business. The cornerstone of our business is the specialist knowledge of the individuals involved in the day to day activities of IFC and their personal commitment to delivering solutions.
